Leah Fernandez

Coordinated 50+ recurring executive meetings and events for a Senior Vice President and two AVPs, including bi-weekly team meetings and quarterly governance meetings with 15+ attendees, managing scheduling, logistics, communications, and meeting materials.

Planned and coordinated quarterly Town Halls, partnering with leadership and cross-functional stakeholders to manage event logistics, develop and update PowerPoint presentations, and support engaging communications for the organization.

Successfully coordinated global pharmaceutical onsite and offsite events for senior leadership, managing logistics, stakeholder engagement, scheduling, communications, and event details to ensure seamless execution and a positive attendee experience.

Led the development of a Global Pharma organizational structure and SharePoint site supporting three Global Pharma divisions and 15+ cross-functional partners, improving access to information, communication, and collaboration.

Led and mentored a team of four administrative professionals, coordinating competing priorities and ensuring consistent, high-quality support for Executive leadership and organizational initiatives.

Supported 6 Executive Directors, aligning administrative requirements across internal teams for expenses, travel, calendar management, and project support, optimizing executive workflow and productivity.

Processed and streamlined the Price Certificate Notarization process, managing US Legalization & State requirements, an online repository, and submitting monthly data, significantly improving efficiency and compliance.

Managed special projects, webinars, and SharePoint sites, including training in Price Certificates, and planning internal/external onsite & offsite meeting events.

Executed training for MS Teams functions, enhancing team proficiency and adoption of collaborative tools across the department.

Achieved an average of 11% savings on a $4 million annual spend, demonstrating strong negotiation and cost-reduction capabilities.

Coordinated a $1 million rebranding project, realizing 15% savings through strategic vendor management and process optimization.

Managed contract negotiations and renewals for Employee Services, Trade shows, Sponsorships, Sales Meetings, and facility projects, ensuring favorable terms and compliance.

Developed RFPs, coordinated contract negotiations, purchase orders, and invoice reconciliation, improving procurement transparency and efficiency.

Generated comprehensive reports and managed projects across all categories, serving as a subject matter expert on internal procedures and vendor management/renewals.

Managed team sales meetings and client events, including budget oversight, project tracking, and event closure/reconciliation, ensuring successful execution within budget constraints.

Provided comprehensive office administration, training new clerical staff, communicating with building management, and managing corporate communications, enhancing operational flow.

Maintained vendor relations and supported HR/Recruiting functions, including interview scheduling, travel booking, background checks, and data retention policy.

Streamlined executive travel and schedules for 5 executives with great attention to detail, improving efficiency and reducing logistical complexities.

Implemented a new customer service support tool, improving response times and overall customer satisfaction.

Assisted the Marketing Director with media and promotional tools, including schedules, product proofs, and vendor communications.

Managed website administration, updating events, customer service inquiries, and merchandise, ensuring accurate and timely online information.

Led facility procedures, including staff engagement programs, site visits, and store supplies, optimizing operational efficiency across locations.